Step-by-Step Guide to Creating an Email Template in Outlook

As a professional journalist and content writer, I understand the importance of efficiency and consistency when it comes to email communication. Creating email templates in Outlook can save you time and ensure that your messages are always on-brand. In this blog post, I will provide you with a step-by-step guide on how to create an email template in Outlook.

Step 1: Open Outlook and Click on the “New Email” Button

The first step to creating an email template in Outlook is to open the application and click on the “New Email” button. This will open a new email composition window where you can start creating your template.

Step 2: Design Your Email Template

Next, design your email template by adding your desired text, images, links, and any other elements you want to include. You can format the text, change the font style, size, and color, and customize the layout of your template to suit your needs.

Step 3: Save Your Template

Once you have designed your email template, it’s time to save it for future use. To save your template, click on the “File” menu in the top left corner of the email composition window, then select “Save As.” Choose the “Outlook Template (.oft)” option and save your template to a location on your computer.

Step 4: Use Your Email Template

Now that you have saved your email template, you can easily use it whenever you need to send a message. To use your template, click on the “New Items” button in the Outlook toolbar, then select “Choose Form.” In the “Look In” dropdown menu, select “User Templates in File System” and choose your saved template. Your template will open in a new email composition window, ready for you to customize and send.

Creating email templates in Outlook can streamline your communication process and ensure that your messages are consistent and professional. By following this step-by-step guide, you can easily create and use email templates in Outlook to save time and enhance your email correspondence.


I hope this step-by-step guide has been helpful in showing you how to create an email template in Outlook. Email templates can be a valuable tool for professionals who want to save time and maintain a consistent brand voice in their email communications. If you have any questions or comments, please feel free to leave them below.

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